ILS Audit Document List

ILS Audit Document List

1,Floor plan, Production process flow chart 

2,Business license

3,Roster of all employees

4,Payroll records

5,Attendance records

6,CCWH and Legal/ Local official minimum wage document (if applicable)

7,Payment receipt of social insurance schemes

8,Records of paid annual leave

9,Factory regulations and records

10,Records of employees’ recruitment fees and expenses (all employees working at the facility on and after November 1, 2020)

11,Modern Slavery and Human Trafficking policies, standards, and training records

12,Labor contracts and Employment registration record

13,List of all third-party agencies utilized - ex. labor agency, recruitment agency, outsourced third- party services providers (janitorial, security, food, transportation, warehouse, etc.)

•Contracts, screening criteria and monitoring reports (if applicable) with third-party agencies and subcontractors

•Business license/registration/permit of the third-party agencies and contractors

•Supply chain source country risk mapping document/records (if applicable)

14,Leave applications and resignation applications

15,Health examination, registration of juvenile employees (if there is juvenile employee)

16,Trade Union / Employee organization

17,Employee feedback, complaints and grievance procedure, report, records and resolution

18,Disciplinary Procedure and record

19,Occupational disease hazard factors tests 

20,O-chart of safety committee, safety procedures, emergency preparedness

21,First aid responder certificates

22,Fire drill records, Dangerous Chemical spill response drill records

23,Fire acceptance check report or filing record for production building and dormitory, Inspection for Completed Building Construction Projects

24,Injury records, injury procedure 

25,MSDS, Inventory for hazardous substances / chemicals

26,Safety training records (Fire safety, Job safety, PPE, Chemical etc.)

27,Occupational health examination records

28,Work permits for special & dangerous operations

29,Safety documents for Special equipment

30,Hygiene Certificate for the canteen in factory

31,Health Certificate of food operators

32,Environmental documents

33,Subcontractor information

34,Production records

Note: The factory shall provide above documents for auditor to review within 4 hours after auditor’s arrival at factory. Otherwise auditor may not have enough time to review these documents after the cut-off time. Auditor may request the factory to provide other related documents and records for review based on factory’s actual situation.